PRODUCTION & SOURCING ASSISTANT - Temporary
Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Helps issue Daily MAO Purchase Orders
- Collaborates with the Special Make Up (SMU) team on order timelines and inventory for SMU projects.
- Reviews blank headwear inventory and forecasts a monthly buy for the blank headwear program with the SMU team.
- Provides Customer Service with Sales Order updates and delivery changes.
- Ensures headwear vendors have the appropriate stock of hang tags and labels for the specific products they are creating for us.
- Reviews WIP’s sent from vendors on a weekly basis to ensure order confirmation and on time delivery for all headwear orders placed
- Runs a weekly shipment report for all headwear Purchase Orders shipping the following week and in conjunction with the logistics team, ensures bookings are made on time and shipments are on schedule
- Works closely with the development team to ensure items are being approved within due dates of T&A.
- Notifies the appropriate departments once a style has been confirmed and placed with a vendor.
- Reviews any Purchase Orders that are past their arrival dates and obtains status updates from the vendors and the logistics team
- Fulfills domestic drop ship Purchase Orders in NetSuite once the goods have shipped from the vendor.
- Cross checks receiving logs from the warehouse to ensure orders are being received.
- Ensures Customer Service is notified of orders that are at risk of being late.
- Collaborates with vendors and development team to assist the Accounting team with invoice resolution.
- Issues chargebacks to vendors for any order discrepancies that are approved for chargebacks.
- Sets up Item information for customers; enters data into NetSuite if required.
- Manages & orders all trims for Printables Heat seals, woven Labels, Hangtags & hologram stickers for all vendors
- Ad hoc responsibilities, as requested.
Desired Skills and Experience:
- Must be confident in working with numbers
- Must be proficient with Microsoft Excel
- Excellent follow up, communication, organization, and time management skills.
- Excellent verbal and written communication skills
- Demonstrated organizational ability
- Positive attitude, professional manner
- Ability to work under tight deadlines and manage multiple projects simultaneously.
- Ability to multi-task in a fast-paced environment
- Flexible and adaptable when it comes to learning new skills